Set Up – Day of Event
You are allowed into the venue any time after 5:30AM the day of the event.  All exhibit tables, and surrounding areas, must be fully assembled by 7:00AM.  In fairness to other sponsors, exhibitors and attendees, we strongly encourage everyone to leave enough time to be able to meet the 7:00AM deadline.  All sponsors and exhibitors must unload, set up, and strike their own booth(s).

Venue Tables
Exhibitor tables are 6’ long and sponsor tables, in the Sponsor Networking Lounge, are 8’ long. All promotional materials are restricted to the front area of your table. Your booth fee includes the following items:
• Skirted table with linen top, 2 chairs, electricity and Wi-Fi access

Table Rules
Each table must have at least one person staffing it at all times during show hours.

Shipping
If you intend to ship your display in advance, you may do so between October 20 and October 27, 2026. Please make sure that the label includes the following information: your name, company and booth number. Show representatives will not be held responsible for shipments, nor will they inspect materials upon arrival.  Please mark all shipments with the following:

Hilton Huntington/Long Island
Attn: Brittney Scott
2026 PSEG Long Island Heat Pump, Electric Vehicle and Energy Solutions Conference
598 Broadhollow Road
Melville, NY 11747
631-577-1539

Directions & Parking
To reach the exhibit area at the Hilton from the Long Island Expressway, take Route 110 south to Spagnoli Road (you will pass one of the Hilton entrances) and make a right. Take Spagnoli to Carlin Court and make a right. You will access the exhibit area via the Grand Ballroom entrance located by the gazebo.

If you are taking Route 110 north from the Southern State Parkway, you will make a left onto Spagnoli Road. Take Spagnoli Road to Carlin Court and make a right. You will access the exhibit area via the Grand Ballroom entrance located by the gazebo.

Insurance
Each exhibitor is responsible for his or her own equipment and merchandise. The Hilton Huntington/Long Island, PSEG Long Island, nor any of their respective officers, service contractors, or employees, shall be responsible for any damage suffered by an exhibitor, agents or employees, in transit to, at, or leaving the show, whether from theft, fire, or any other cause. Exhibitors desiring insurance on their goods must secure insurance at their own expense.